The dictionary meaning of multitasking is to deal with more than one task at the same time. Time is very subjective in nature. We can study it from Macro to micro units. If we look at Multitasking in micro units of time, we will see that indeed multitasking is not what it seems. It is just a series of individual tasks with quick changeover time (in reference to work projects, not the routine tasks). So breaking a multitask of 2 activities is actually a scenario where one quickly switches her/his attention from Task A to Task B and vice-versa till the task is accomplished. But in the present moment, either Task A is in operation or Task B.
Hence Multitasking is nothing but operating individual tasks at an exponential rate of changeover without losing the attention to either task. One fundamental tool that is needed to successfully operate at this exponential pace is a Strong Mind that creates a laser sharp focus.
If you have a task to break a wall with a rusted tool then there is every chance that you will break the tool instead of the wall as the tool will undergo extra friction and force. Same happens if our mind is not trained to work and juggle so fast. Then eventually we lose focus, commit mistakes or fatigue ourselves and finally drain our mental and physical health.
The most common trap in multitasking is the over-processing of information that slows down our ability to switch from one task to another and hence increasing our lead times. This over-processing is adapted unconsciously through our daily approach to life and resulting behaviours. We never come to know when it becomes part of our own SOP to work.
Most of the times where there is a overlap in Task A and Task B it is often a task of a routine that is driven by the what is popularly know as the muscle memory (the subconscious mind) for eg – Cutting vegetables while watching TV, talking on phone while driving. For all these cases the subconscious mind is in action. But in terms of real multi-tasking between projects its always one task at a time.
One of the best practices of liberating from over-processing and over-analysing information that leads to a decision fatigue is to practice mindfulness and practice to live in the moment. Why mindfulness works wonders in sharpening the mind is because it cleans up distractions to allow the mind to get immersed and involved in the current task. With regular practice, it strengthens the mental muscles to stay in the present task in spite of frequent shifts in tasks.
There are many mindfulness meditation techniques, Apps and websites out there that can help you multiply your productivity and save you from burn-outs.
Stay Mindful, Stay Healthy.
Sending Love, laughter and Joy,
Parth